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How to make an email signature with a photo

To make an email signature with a photo, choose a template that includes a portrait, crop your photo, and host the image at a public HTTPS link so every recipient can load it. Then copy the signature and paste it into Gmail, Outlook or Apple Mail.

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Templates with a photo

Eight of SIGNÉ's nine templates include a photo. The size ranges from a small thumbnail to a large portrait.

Editorial: a large portrait beside your details.
Modern Compact: a small photo on a one-line signature.

Add your photo in four steps

  1. Open the SIGNÉ editor and pick a template with a portrait.
  2. Add your photo and crop it. The preview updates as you adjust the crop.
  3. Make sure the photo is at a public HTTPS link. The editor tells you if it is not.
  4. Click Install, then Copy Formatted Signature, and paste it into your mail app.

Why your photo must be hosted online

An email signature does not carry the image file inside it. It carries a link to the image, and each recipient's mail app downloads the photo from that link. If the photo only exists on your computer or in your browser, you will see it but the people you email will not.

That is why SIGNÉ asks for a public HTTPS address before you install. A plain HTTP link is not enough, because mail apps may block images that are not served securely.

Photo shapes: what works in email

In the editor you can crop your photo as a circle, an angled shape or a hexagon, and see the result straight away.

Email apps are stricter than browsers. Gmail and classic Outlook do not reliably render clipped or angled shapes, so the exported signature falls back to plain borders and rounded corners. To send a shaped portrait, download the composed photo as a PNG from the Style screen, host it at a public HTTPS link and use that link as your photo. The Email preview in the editor always shows exactly what will be pasted.

Getting a good result

  • Use a square, well-lit headshot. It crops cleanly into every template.
  • Keep your face centred. Small sizes leave little room around it.
  • Check the phone preview. Signatures shrink on small screens, and the editor shows you how.

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